Approval detected
Client approved hero direction
WhatsApp export · 4:18 PM
For agencies, studios & client-service teams
Turn scattered client updates into invoice-ready project records.
Upload chats, meeting notes, screenshots and documents. KaamProof turns them into a clear, reviewable timeline of approvals, scope changes, tasks and delivery updates—always linked back to the source.
AI drafts the record. Your team reviews every detail.
Projects / Nivara Skincare
Brand Launch
Project record
12 key updates found
Timeline
Jun 12 – Jun 2812 JUN
Scope change
Three additional product reels requested
Meeting notes · Needs review
27 JUN
Delivery shared
Launch assets delivered to client
Drive link · 11:06 AM
Source linkedEvery update has context
✓
Review firstNothing is shared automatically
Made for the work between kickoff and invoice.
The problem
Work happens everywhere. Billing happens later.
When client decisions live across chats, calls, screenshots and PDFs, important context disappears right when your team needs it most.
Approvals get buried
A simple “yes, go ahead” sits somewhere inside hundreds of messages.
Client · 4:18 PMLooks good, please proceed…
Scope changes lose context
Extra work gets discussed, but never captured in one source of truth.
+ Added request3 product reelsNeeds review
Invoices invite questions
Your team has to reconstruct the project story at payment time.
Invoice #041Where was this approved?Find source
How it works
From raw updates to a clear project story.
Keep the source behind every important decision—without rebuilding the timeline by hand.
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01
Add project material
Upload chat exports, meeting notes, screenshots and documents from the tools you already use.
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02
Let AI organize the signal
KaamProof suggests milestones, approvals, scope changes and delivery moments with their original sources.
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03
Review and share with confidence
Edit the timeline, verify each source and export a clean record for your client update or invoice.
Inside the product
Everything behind an invoice, in one place.
Explore how KaamProof turns mixed project material into a reviewable record. This is a sample project with demo data.
Project record
Client history, made clear
Wednesday · 12 Jun
Thursday · 20 Jun
Built for clarity
No more scrolling through old chats to explain completed work.
KaamProof helps your team create a shared project record before the invoice goes out—not after a question arrives.
Start with one project →Before KaamProof→With KaamProof
Messages, files and notes
✓
ApprovalWarm palette approved
+
Scope change3 reels requested
↗
One reviewable project record
DeliveryAssets sent 27 Jun
Made for the real workflow
Useful AI, with your team in control.
Source-linked timeline
Open the original message, note or file behind every important update.
Review-first suggestions
AI entries remain editable until a person on your team confirms them.
Scope-change visibility
Separate agreed work from added requests and unresolved questions.
Shareable summaries
Export a clean project summary for client updates, handoffs or invoices.
Early access pilot
Make the next invoice easier to explain.
Start with one project. See how a clearer project record can make client updates, handoffs and invoice conversations simpler.
✓ Built for small agency teams✓ Start with exported project material✓ No auto-sending to clients
FAQ
Questions, answered clearly.
Still need a hand? Start with a sample project and see the workflow in context.
Does KaamProof send anything to my client automatically?
No. You choose what to review, export and share. KaamProof is designed to keep people in control of client-facing communication.
Does it replace a contract or legal advice?
No. KaamProof helps organize project communications into a useful record. It is not a legal service or a replacement for your contracts.
Can I connect WhatsApp directly?
For the MVP, teams can upload exported chats and other project files. A direct connection should only be offered once it is fully supported and approved.
Can I edit AI-generated entries?
Yes. Every suggested entry is reviewable and editable. Your team decides what belongs in the final project record.